Privacy Policy
Last Updated: July 20th, 2026
Introduction
Welcome to GaiaBot. Protecting your privacy and safeguarding your information are fundamental parts of how we design and operate our platform.
This Privacy Policy explains what information GaiaBot may collect, how that information is used, how it is protected, and the rights you may have regarding your personal information.
GaiaBot does not sell, rent, trade, or share private user data for advertising, marketing, profiling, or other commercial purposes. Information submitted through GaiaBot is used only for the purposes described in this policy.
By accessing or using GaiaBot, you acknowledge the practices described in this Privacy Policy.
Our Commitment to Data Protection
GaiaBot is committed to collecting only the information reasonably necessary to provide and maintain the platform.
We follow the principles of data minimization, purpose limitation, confidentiality, and secure handling. Private information submitted to GaiaBot will not be made publicly available or disclosed to third parties for their independent use.
We do not use private user information to:
Sell user profiles or contact information.
Deliver third-party targeted advertising.
Build advertising or marketing profiles.
Allow unrelated third parties to access submitted data.
Train external commercial artificial intelligence systems without explicit authorization.
Use submitted data for purposes unrelated to the GaiaBot platform.
Information We May Collect
The information GaiaBot collects depends on how you interact with the platform.
Account and Contact Information
When you create an account, contact us, request information, or use certain features, we may collect information such as:
Your name.
Your email address.
Your organization or affiliation.
Your phone number, when voluntarily provided.
Account login and authentication information.
Communications you send to GaiaBot.
User-Submitted Data
GaiaBot may allow users to upload, enter, process, or analyze information through the platform. This may include documents, images, sensor data, geospatial information, environmental observations, project information, or other materials provided by the user.
User-submitted data remains private. GaiaBot does not claim ownership of private data submitted through the platform.
We use submitted data only to provide the requested service, generate the requested output, maintain platform functionality, resolve technical issues, and protect the security of the platform.
Technical and Usage Information
We may automatically collect limited technical information when you use GaiaBot, including:
Internet Protocol address.
Browser type and version.
Device and operating system information.
Date and time of access.
Pages or features accessed.
Error logs and diagnostic information.
General interaction and performance data.
This information is used to maintain security, diagnose technical problems, understand platform performance, and improve the reliability of GaiaBot.
Where reasonably possible, technical and usage information will be aggregated or de-identified before it is used for analytics or platform improvement.
Cookies and Similar Technologies
GaiaBot may use essential cookies or similar technologies to support authentication, security, user preferences, and basic platform functionality.
We do not use cookies to sell personal information or create third-party advertising profiles.
You may configure your browser to reject or limit cookies. However, disabling essential cookies may prevent certain parts of GaiaBot from functioning properly.
How We Use Information
GaiaBot may use collected information to:
Provide, operate, and maintain the platform.
Process user-submitted data and generate requested results.
Create and manage user accounts.
Authenticate users and protect account security.
Respond to questions, support requests, and feedback.
Communicate important service, security, or policy updates.
Diagnose errors and improve platform performance.
Prevent fraud, misuse, unauthorized access, and security incidents.
Maintain backups and service continuity.
Comply with applicable legal obligations.
GaiaBot will not use private information for purposes that are materially different from those described in this policy without first providing notice and, where required, obtaining consent.
Sharing and Disclosure of Information
GaiaBot does not sell, rent, trade, or disclose private user data to third parties for advertising, marketing, data brokerage, or unrelated commercial purposes.
Private data may be disclosed only in the limited circumstances described below.
Essential Service Providers
GaiaBot may rely on carefully selected service providers for essential functions such as secure hosting, infrastructure, data storage, authentication, email delivery, or cybersecurity.
These providers may process limited information only when necessary to perform services on GaiaBot’s behalf. They are not authorized to sell, market, independently use, or disclose GaiaBot user data.
Where applicable, service providers are expected to follow contractual confidentiality, security, and data-protection requirements.
Legal Requirements
GaiaBot may disclose information when legally required to do so, such as in response to a valid court order, subpoena, or other binding legal process.
When legally permitted, we will seek to limit any disclosure to the minimum information required and may notify the affected user before disclosure.
Protection of Users and the Platform
Information may be used or disclosed when reasonably necessary to investigate fraud, respond to a security incident, prevent harm, enforce applicable agreements, or protect the rights and safety of GaiaBot, its users, or others.
Organizational Changes
If GaiaBot is involved in a merger, acquisition, restructuring, or transfer of assets, appropriate measures will be taken to protect private user information.
Private information will remain subject to applicable confidentiality and data-protection obligations. Users will be notified if an organizational change results in a material change to how their information is handled.
Ownership and Control of Submitted Data
Users retain ownership of the data they submit to GaiaBot.
Submitting data gives GaiaBot only the limited permission necessary to store, process, transmit, and display that data for the purpose of providing the requested service.
GaiaBot does not obtain the right to sell, publish, license, or commercially distribute private user-submitted data.
Users are responsible for ensuring that they have the necessary authority and permissions to upload or submit information to the platform.
Data Security
GaiaBot uses reasonable administrative, technical, and organizational safeguards to protect information from:
Unauthorized access.
Accidental loss.
Improper disclosure.
Unauthorized alteration.
Misuse or destruction.
Malicious attacks.
Depending on the services provided, safeguards may include access controls, authentication protections, encrypted network communications, secure storage practices, logging, monitoring, backups, and restricted administrative access.
Access to private information is limited to authorized individuals who require access for legitimate operational, support, security, or legal purposes.
Although GaiaBot takes data protection seriously, no internet transmission or electronic storage system can be guaranteed to be completely secure. Users should avoid submitting information that is unnecessary for the requested service and should protect their account credentials from unauthorized use.
Data Retention
GaiaBot retains personal and user-submitted information only for as long as reasonably necessary to:
Provide the requested service.
Maintain an active account.
Fulfill the purposes described in this policy.
Resolve disputes or technical issues.
Maintain security and operational records.
Comply with applicable legal obligations.
When information is no longer required, it will be deleted, anonymized, or securely retained only where continued storage is legally required.
Users may request the deletion of their account or personal information by contacting GaiaBot using the information provided below.
Your Data Protection Rights
Depending on your location and applicable law, you may have the right to:
Access
Request information about the personal data GaiaBot maintains about you and receive a copy of that information.
Correction
Request the correction of inaccurate personal information or the completion of incomplete information.
Deletion
Request the deletion of your personal information, subject to applicable legal, security, and operational requirements.
Restriction
Request that GaiaBot limit how certain personal information is processed.
Objection
Object to certain uses of your personal information when provided by applicable law.
Data Portability
Request a copy of certain information in a commonly used and machine-readable format.
Withdrawal of Consent
Withdraw consent when processing is based on your consent. Withdrawal will not affect processing that occurred before consent was withdrawn.
Complaint
Contact the appropriate data-protection authority if you believe your information has been handled in violation of applicable privacy law.
GaiaBot will not discriminate against users for exercising their applicable data-protection rights.
Children’s Privacy
GaiaBot is not intended for children under the age required to provide valid consent under applicable law.
We do not knowingly collect personal information from children without appropriate authorization. If we learn that information from a child was collected improperly, we will take reasonable steps to delete it.
Third-Party Links
GaiaBot may contain links to websites, applications, or resources operated by third parties.
GaiaBot is not responsible for the privacy, security, or content practices of external services. Users should review the privacy policies of those services before providing personal information.
Changes to This Privacy Policy
GaiaBot may update this Privacy Policy when necessary to reflect changes in the platform, security practices, legal requirements, or data-processing activities.
The revised policy will be posted on this page with an updated effective date. If a change materially affects how private information is collected, used, or disclosed, GaiaBot will provide an appropriate notice before the change takes effect.
GaiaBot will not reduce its commitment to protecting previously collected private data without providing notice and obtaining consent where required by law.
Contact Us
Questions, concerns, or requests regarding this Privacy Policy or the handling of your information may be directed to:
GaiaBot
Email: info@soilslab.ai
Website: https://soilslab.ai/
Mailing Address: 2685 State Road 29 N, Immokalee, FL 34142
Please include enough information for us to identify and respond to your request without including unnecessary sensitive information.
